Eyespy,
Something similar happened to me and it was so frustrating! I waited 3 weeks to attend a seminar at University Hospital in Cincinnati. They promised info on the lap-band , but at the seminar the surgeon said that he was against the lap-band and only did the other (more drastic) surgeries. So I tried to get in at another hospital but that month's seminar was full so I had to wait 6 weeks for the next open seminar.
Although you can get all the info on the procedure online, they probably want to be sure that you understand all the requirements for their particular program's approval as well as financial matters. Most programs charge a non-refundable program fee for the cost of the evaluations (my program charged $500).
You may be able to download all the information, questionnaires, and checklists from the programs website. If I had been in a time crunch as you are, I would have appealed to the staff for an exception. It couldn't hurt.......
I'm waiting for a determination from my insurance company so I should have a surgery date soon. Good luck to you!